If you save your data on your home or work PC or even a piece of portable USB media, there is a fairly significant risk of data loss.
Your PC might break down, leaving you in a state of anxiety in trying to recover anything stored on it. A USB drive is typically a tiny thing that you can easily lose or misplace.
When you store your important data in the cloud, the data is stored on multiple redundant servers in specialty service centers.
Not all of the servers are located in the same place either. If a particular server storing the data is down the data will still be intact across several other servers. That way, it makes it virtually impossible to lose your data.
In order to house data on-site, you need a hard drive or external storage media. For businesses that store data on their premises, they need to dedicate a space on their property for the servers that hold it.
Obtaining and maintaining ideal storage conditions that include temperature control and staff that manage it, and regular maintenance costs a lot of money.
The utilization of cloud storage services alleviates this problem because it outsources all of the storage concerns typically to companies who already have an infrastructure in place to accommodate all of those needs.
When you store a file in the cloud various users from different locations can access the file and work on it collaboratively.
This drives teamwork-based efficiency. The file is common and its location is centralized by existing in the cloud. This allows multiple users to access it at one time.
4. File Synchronization
You can easily change your file location on a computer. But if you want to edit that file on another computer, you will need to manually port or copy that file to another device in order to make edits there.
By utilizing cloud storage, you can access your files from multiple devices. The changes are updated remotely in the order that they were made.
These changes go into effect for everyone else involved so that everyone is working with the latest and greatest data.
Backing up data is essential in preventing data loss or the dreaded “stale-data” problem. However, backups performed locally are resource-intensive and take precious time and computing power when performed.
Storing data in the cloud allows for daily operations to remain smooth and stable since an external cloud server is doing the heavy lifting, instead of a local network or system.
6. Data Sharing
A locally stored file needed by somebody entails the process of sending them that file, increasing the risk of delays and compromised security.
When you store your data in the cloud, you can easily share it with coworkers, friends, and clients with a simple link that will direct them to the data file already housed on a secure server.
7. Intuitive Usability Interfaces
Most cloud storage services (like iCloud or Google Drive) provide simple, intuitive interfaces for you to quickly store and manage your files.
Most of these services leverage drag and drop methods. This makes it easy for you to quickly save your data to their cloud vendor’s storage as the need arises.
With cloud hosting, the only services you pay for are the ones you use. In other words, if you require a terabyte of data, you can pay for that much storage space.
If you need 100 terabytes, and your own dedicated server, you can pay for that much if you will need to use it.
Essentially, it’s a need-based investment: you pay for as much cloud storage space as you need (sensible business practice) and if you need to upgrade, you can easily do that as well.
9. Disaster Recovery
Cloud storage is the optimal method for dealing with data retrieval. Local data loss could leave an individual or a business without an option if the only place the data is stored is ruined or destroyed.
However, if the data is in the cloud, once things are back up and running, you can recover the latest version of the data.
Finally, there is the convenience factor of cloud storage. Everything in the cloud is performed online.
You may need local storage if you wish to retrieve something from the cloud, but if you simply want to view or edit the data, your device does not need to use space or resources to do so.
Data changes, regardless of the user making them, will be reflected. The access permissions to the data are easy to define, keeping the data secure.
And best of all, the effort by the user of the cloud is next to nothing to keep all of this going, the vendor takes care of everything else.
Hopefully, we have helped you understand why using the cloud for data management can be so beneficial.
Regardless of your particular needs and uses, there is no arguing that cloud storage offers a more affordable and convenient alternative to centralized data centers.
With the prevalence of mobile devices and demand for online services continuing to grow, the adoption of cloud storage seems all but inevitable.